Anatomy of a New Member Announcement: How to Leverage the Power of Referral

By: Tiger Schmittendorf/First Arriving-Vice President of Strategic Services


When I served as public information officer for my volunteer fire department, I created a process for announcing new members that did more than just introduce the new kid on the block.

We know from experience that when it comes to building a volunteer force – there’s power in numbers; and when seeking to recruit more volunteers, there is definitely value in the power of referral.

So, let’s take this opportunity to break down the attached example of a press release I created some years ago to announce that we had recruited three new members that month:



Open the conversation with a positive statement and maybe even a teaser about your volunteering opportunities. Keep the message positive and frame the conversation away from desperation and need, to the want for volunteers and the openings available for more good folks to get involved.



Next, introduce your new members and tell the reader a little bit about them.



Dig a little deeper and share anything about your new recruits that they are willing to share, and that the reader might be able to associate with in their own life. Maybe they know your new volunteer by name or connect with their family situation, their background, their motivation for joining, what they do for a living, or maybe they live in the same neighborhood. I’ve redacted some of the names and details for the purpose of this article but be sure to highlight fire service family traditions and outline how else they’re involved in the community. A picture paints a thousand words, so adding photos to the story could strengthen the connection, motivating them to join too.

Once you’ve established rapport or at least familiarity, leverage the value of power in numbers by listing the names of all the other new members these recruits are joining in your growing organization. Help the reader draw the very logical conclusion: “Your department has recruited more than a dozen new members this year? Hmmm. They must be doing something right. That must be an organization I need to belong to!” Whatever your magic number of new volunteers, name association may also reinforce the diversity of your membership and the welcoming, inclusive environment you’re inviting them to join.

PRO TIP: Be sure to link your new member announcements on social media to a more thorough member profile or the announcement post on your website, driving traffic back to your online recruitment clearinghouse. For details on First Arriving’s Fire/EMS focused website development packages, click here.


There’s a significant secondary benefit of not only quantifying how many people you’ve recruited but listing their names too. That means that, if you bring in at least one new person every month, the name of each new recruit is going to appear in a press release every month for twelve straight months (or whatever timeframe best positions your story of success).

They’ll be proud to be introduced for the first time but equally proud every time their name is mentioned in that list every month over the next year. That name recognition is a force (and motivation) multiplier!

This simple but calculated gesture also says that “You’re more than just a number to us! We’re proud of you, and we’re glad you joined our team.” It sends the message: “We’re thankful you stepped up to volunteer to serve (and we hope others follow your lead).”



Now that you’ve got the reader hooked, introduce them to the training your new recruits will be taking as they start their legacy of service. Give enough detail to give them a taste of what to expect and help them make an informed decision as to whether they can meet those expectations.

Doing so shows the level of investment the recruits are willing to make to serve their community, and it demonstrates the investment your agency is making in their new members to ensure that they can serve safely, confidently and competently. It says “We’re going to make you the best you can be. You’re worth our investment but it means you must make a significant investment too. It’s all worth it.”

And if they determine from this information that it’s not right for them, well that’s ok too. You just saved everyone a whole bunch of valuable time.



You’ve told the reader that you’re successful at recruitment, but can you be successful at recruiting them too? Next up is your call to action. While we’ve given the reader a glimpse into the lives of our new volunteers, we likely know nothing about the person reading your announcement. Thus, we can make no assumptions.

They may or may not be the person ready to run into burning buildings as all the sane people are running out, but they may know and be able to strongly influence someone who is. And whether they are in a position of influence or not, by sharing all of the other great opportunities you offer to volunteer and serve, you may entice them to support your public safety agency in a variety of ways that better match their time, talents, interests and capabilities.


It looks like a press release, but crafted properly, this simple document has the potential to be a very effective recruitment marketing and retention motivation piece.

Robert C. Lee is credited with saying: “The sweetest sound to anyone’s ears is the sound of [their] own name.” I imagine seeing your name in print runs a close second. It’s more enduring.

From my experience sharing my “From the Xbox to the Box Alarm” generation-connecting conversations for the past eleven years, I’ve learned one thing for sure about today’s generation: No one is better at recruiting their peers than they are. They’ve mastered the power of referral.

I had a boss who said the exact same thing to me every single day for the twelve years I worked for his company, and I couldn’t stand it. But it sounds so much more brilliant coming out of my mouth now!

He would remind me when I walked in the door every morning that, “Nothing breeds success like success itself.”

The power of referral fuels power in numbers. Empower your members to use your social media channels and offline platforms to share a new member announcement that brags about the most recent recruits added to your ranks. They will beam with pride to help you breed new success for your volunteer fire and emergency services organization.


View “Anatomy of a New Member Announcement” and full press release.